When you submit information to us to register and pay for the ENTSO-E Annual Conference, it is treated sensitively in accordance with data protection principles.
For information you submit:
European Network of Transmission System Operators for Electricity is the data controller.
TiTo is the data processor for event management.
Stripe is the data processor for payment processing.
https://ti.to/privacy explains how TiTo will collect, safeguard and process your data on behalf of European Network of Transmission System Operators for Electricity.
https://stripe.com/be/privacy & https://stripe.com/be/features#seamless-security explains how Stripe will collect, safeguard and process your data on behalf of European Network of Transmission System Operators for Electricity.
following personal data: first name and last name, valid email address, company, position and industry, country. ENTSO-E shall also record videos and/or take pictures of the Annual Conference.
Personal data collected by ENTSO-E shall be processed by ENTSO-E, International Non-Profit Association created under Belgian law, having its registered office at 1000 Brussels, Avenue de Cortenbergh, 100 (Belgium), acting as data controller and in compliance with the General Data Protection Regulation (GDPR) and any applicable implementation rules on the protection of privacy in relation to the processing of personal data, for the following purposes:
(i). Creation and publication of a database with the participants delegate profiles;
(ii). Publication of photos and videos recorded during the event or workshop on the ENTSO-E website, on social media, within ENTSO-E newsletters or in other ENTSO-E publications;
(iii). Information regarding the particular event, conference or workshop at hand, including practical information, slides and related documentation and follow-up information;
(iv). Information regarding the activities of ENTSO-E, in connection with the organisation of conferences, workshops or events, purpose to which you give your agreement by ticking the relevant box when registering;
(v). Creation and maintenance of a contacts database which access is restricted to ENTSO-E and ENTSO-E Members;
(vi). Reproduce your image and publish pictures or videos where you may appear, to report past events and promote future events organised by ENTSO-E, purpose to which you give your agreement by ticking the relevant box when registering.
By providing ENTSO-E with your personal data, you give ENTSO-E your express agreement to use the transmitted personal data for the above-mentioned purposes. The personal data transmitted to ENTSO-E are registered in a database held by and under the responsibility of ENTSO-E. This data will be used exclusively for the above-mentioned purposes, save express later disagreement from you concerning the purposes sub (iv), and sub (vi).
The collection and processing of your personal data is based
on your consent regarding purposes (iv), and (vi). If you no longer wish ENTSO-E to further process your personal data for these purposes, you have the right to withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
on the performance by ENTSO-E of the tasks necessary to ensure the organization, promotion and follow-up of the event to which you registered, regarding the purposes (i), (ii), and (iii).
on the performance by ENTSO-E of its legally mandated tasks, and/or the performance by the tasks carried out by ENTSO-E in the public interest, regarding the purposes (i), (ii), (iii) and (v).
Your data shall be processed and retained for at least 1 year after the date of the Annual Conference to which you registered. This standard term of processing shall be extended up to one year from the date of the last event you registered, in case you request participation to another event organized by ENTSO-E. In addition, different terms of processing apply:
for purpose (ii) and (vi), your data may remain accessible in the past events materials remaining available on the ENTSO-E web site or database, for as long as reasonably justified for the the performance by ENTSO-E of its legally mandated tasks, and/or the performance by the tasks carried out by ENTSO-E in the public interest.
for purpose (v), your personal data shall be processed for as long as reasonably justified for the the performance by ENTSO-E of its legally mandated tasks, and/or the performance by the tasks carried out by ENTSO-E in the public interest
Your personal data shall not be transmitted to any third party, except
ENTSO-E service providers in charge of the hosting and/or maintenance of the web site and/or database,
ENTSO-E Members for the purpose sub (v),
any interested party for the purpose sub (i), sub (ii), sub (iii), sub (iv) and sub (vi), within the limits of usual business practices for the organization of public events.
Upon request dated and signed sent by email to ENTSO-E (at the relevant email address mentioned on the consultation process website), and the proof of your identity, you may obtain, free of charge if it is a reasonable volume, the written communication of the data and the portability of the data, as well as, where appropriate, rectification, restriction of processing, deletion of those which are inaccurate, incomplete or irrelevant. The application is considered as dismisses where no action has been taken on the application within 30 days of the request. You may apply to or lodge a complaint with the Data Protection Authority (Rue de la presse 35, 1000 Brussels – email@example.com - Tel. + 32 2 213 85 40 – Fax + 32 2 213 85 65) for the exercise of these rights.
If, at any time, you are of the opinion that ENTSO-E does not respect your privacy, please inform ENTSO-E by e-mail firstname.lastname@example.org. ENTSO-E shall do everything to identify and solve the problem.